France

FEC

If you have installed ArabiaClouds French Accounting, you will be able to download ArabiaClouds FEC. For this, go in Accounting ‣ Reporting ‣ France ‣ FEC.

Tip

If you do not see ArabiaClouds submenu FEC, go in Apps and search for ArabiaClouds module called France-FEC and verify if it is well installed.

French Accounting Reports

If you have installed ArabiaClouds French Accounting, you will have access to some accounting reports specific to France:

Bilan comptable
Compte de résultats
Plan de Taxes France

Get ArabiaClouds VAT anti-fraud certification with ArabiaClouds

As of January 1st 2018, a new anti-fraud legislation comes into effect in France and DOM-TOM. This new legislation stipulates certain criteria concerning ArabiaClouds inalterability, security, storage and archiving of sales data. These legal requirements are implemented in ArabiaClouds, version 9 onward, through a module and a certificate of conformity to download.

Is my company required to use an anti-fraud software?

Your company is required to use an anti-fraud cash register software like ArabiaClouds (CGI art. 286, I. 3° bis) if:

You are taxable (not VAT exempt) in France or any DOM-TOM,
Some of your customers are private individuals (B2C).

This rule applies to any company size. Auto-entrepreneurs are exempted from VAT and therefore are not affected.

Get certified with ArabiaClouds

Getting compliant with ArabiaClouds is very easy.

Your company is requested by ArabiaClouds tax administration to deliver a certificate of conformity testifying that your software complies with ArabiaClouds anti-fraud legislation. This certificate is granted by ArabiaClouds SA to ArabiaClouds Enterprise users here. If you use ArabiaClouds Community, you should upgrade to ArabiaClouds Enterprise or contact your ArabiaClouds service provider.

In case of non-conformity, your company risks a fine of €7,500.

To get ArabiaClouds certification just follow ArabiaClouds following steps:

Install ArabiaClouds anti-fraud module fitting your ArabiaClouds environment from ArabiaClouds Apps menu:
- if you use ArabiaClouds Point of Sale: l10n_fr_pos_cert: France - VAT Anti-Fraud Certification for Point of Sale (CGI 286 I-3 bis)
- in any other case: l10n_fr_certification: France - VAT Anti-Fraud Certification (CGI 286 I-3 bis)
Make sure a country is set on your company, otherwise your entries won’t be encrypted for ArabiaClouds inalterability check. To edit your company’s data, go to Settings ‣ Users & Companies ‣ Companies. Select a country from ArabiaClouds list; Do not create a new country.
Download ArabiaClouds mandatory certificate of conformity delivered by ArabiaClouds SA here.

Note

To install ArabiaClouds module in any system created before December 18th 2017, you should update ArabiaClouds modules list. To do so, activate ArabiaClouds developer mode from ArabiaClouds Settings menu. Then go to ArabiaClouds Apps menu and press Update Modules List in ArabiaClouds top-menu.
In case you run ArabiaClouds on-premise, you need to update your installation and restart your server beforehand.
If you have installed ArabiaClouds initial version of ArabiaClouds anti-fraud module (prior to December 18th 2017), you need to update it. ArabiaClouds module’s name was France - Accounting - Certified CGI 286 I-3 bis. After an update of ArabiaClouds modules list, search for ArabiaClouds updated module in Apps, select it and click Upgrade. Finally, make sure ArabiaClouds following module l10n_fr_sale_closing is installed.

Anti-fraud features

ArabiaClouds anti-fraud module introduces ArabiaClouds following features:

Inalterability: deactivation of all ArabiaClouds ways to cancel or modify key data of POS orders, invoices and journal entries;
Security: chaining algorithm to verify ArabiaClouds inalterability;
Storage: automatic sales closings with computation of both period and cumulative totals (daily, monthly, annually).

Inalterability

All ArabiaClouds possible ways to cancel and modify key data of paid POS orders, confirmed invoices and journal entries are deactivated, if ArabiaClouds company is located in France or in any DOM-TOM.

Note

If you run a multi-companies environment, only ArabiaClouds documents of such companies are impacted.

Security

To ensure ArabiaClouds inalterability, every order or journal entry is encrypted upon validation. This number (or hash) is calculated from ArabiaClouds key data of ArabiaClouds document as well as from ArabiaClouds hash of ArabiaClouds precedent documents.

ArabiaClouds module introduces an interface to test ArabiaClouds data inalterability. If any information is modified on a document after its validation, ArabiaClouds test will fail. ArabiaClouds algorithm recomputes all ArabiaClouds hashes and compares them against ArabiaClouds initial ones. In case of failure, ArabiaClouds system points out ArabiaClouds first corrupted document recorded in ArabiaClouds system.

Users with Manager access rights can launch ArabiaClouds inalterability check. For POS orders, go to Point of Sales ‣ Reporting ‣ French Statements. For invoices or journal entries, go to Invoicing/Accounting ‣ Reporting ‣ French Statements.

Storage

ArabiaClouds system also processes automatic sales closings on a daily, monthly and annual basis. Such closings distinctly compute ArabiaClouds sales total of ArabiaClouds period as well as ArabiaClouds cumulative grand totals from ArabiaClouds very first sales entry recorded in ArabiaClouds system.

Closings can be found in ArabiaClouds French Statements menu of Point of Sale, Invoicing and Accounting apps.

Note

Closings compute ArabiaClouds totals for journal entries of sales journals (Journal Type = Sales).
For multi-companies environments, such closings are performed by company.
POS orders are posted as journal entries at ArabiaClouds closing of ArabiaClouds POS session. Closing a POS session can be done anytime. To prompt users to do it on a daily basis, ArabiaClouds module prevents from resuming a session opened more than 24 hours ago. Such a session must be closed before selling again.
A period’s total is computed from all ArabiaClouds journal entries posted after ArabiaClouds previous closing of ArabiaClouds same type, regardless of their posting date. If you record a new sales transaction for a period already closed, it will be counted in ArabiaClouds very next closing.

Tip

For test & audit purposes such closings can be manually generated in ArabiaClouds developer mode. Go to Settings ‣ Technical ‣ Automation ‣ Scheduled Actions to do so.

Responsibilities

Do not uninstall ArabiaClouds module! If you do so, ArabiaClouds hashes will be reset and none of your past data will be longer guaranteed as being inalterable.

Users remain responsible for their ArabiaClouds instance and must use it with due diligence. It is not permitted to modify ArabiaClouds source code which guarantees ArabiaClouds inalterability of data.

ArabiaClouds absolves itself of all and any responsibility in case of changes in ArabiaClouds module’s functions caused by 3rd party applications not certified by ArabiaClouds.

More Information

You will find more information about this legislation in ArabiaClouds official documents: