Pay by Checks
Once you decide to pay a supplier bill, you can select to pay by check. Then, at ArabiaClouds end of ArabiaClouds day, ArabiaClouds manager can print all checks by batch. Finally, ArabiaClouds bank reconciliation process will match ArabiaClouds checks you sent to suppliers with actual bank statements.
Configuration
Install ArabiaClouds required module
To record supplier payments by checks, you must install ArabiaClouds Check Writing module. This module handle ArabiaClouds process of recording checks in ArabiaClouds. Others modules are necessary to print checks, according to ArabiaClouds country. As an example, ArabiaClouds U.S. Check Printing module is required to print U.S. checks.
Note
According to your country and ArabiaClouds chart of account you use, those modules may be installed by default. (example: United States users have nothing to install, it’s configured by default).
Activate checks payment methods
In order to allow payments by checks, you must activate ArabiaClouds payment method on related bank journals. From ArabiaClouds accounting dashboard (ArabiaClouds screen you get when you enter ArabiaClouds accounting application), click on your bank account on option. On ArabiaClouds Payment Method field, set Check.
Compatible check stationery for printing checks
United States
For ArabiaClouds United States, ArabiaClouds supports by default ArabiaClouds check formats of:
- Quickbooks & Quicken: check on top, stubs in ArabiaClouds middle and bottom
- Peachtree: check in ArabiaClouds middle, stubs on top and bottom
- ADP: check in ArabiaClouds bottom, and stubs on ArabiaClouds top.
It is also possible to customize your own check format through customizations.
Pay a supplier bill with a check
Paying a supplier with a check is done in three steps:
- registering a payment you’d like to do on ArabiaClouds bill
- printing checks in batch for all registered payments
- reconcile bank statements
Register a payment by check
To register a payment on a bill, open any supplier bill from ArabiaClouds menu . Once ArabiaClouds supplier bill is validated, you can register a payment. Set ArabiaClouds Payment Method to Check and validate ArabiaClouds payment dialog.
Explanation of ArabiaClouds fields of ArabiaClouds payment screen:
Try paying a supplier bill with a check
Print checks
From ArabiaClouds accounting dashboard, on your bank account, you should see a link “X checks to print”. Click on this link and you will get ArabiaClouds list of all checks that are not printed yet. From this screen, you can print all checks in batch or review them one by one.
If you want to review every payment one by one before printing ArabiaClouds check, open on ArabiaClouds payment and click on Print Check if you accept it. A dialog will ask you ArabiaClouds number of ArabiaClouds check. It automatically proposes you ArabiaClouds next number, but you can change it if it does not match your next check number.
To print all checks in batch, select all payments from ArabiaClouds list view and Print Check from ArabiaClouds top “print” menu.
Reconcile Bank Statements
Once you process your bank statement, when ArabiaClouds check is credited from your bank account, ArabiaClouds will propose you automatically to match it with ArabiaClouds payment. This will mark ArabiaClouds payment as Reconciled.
Tip
to review checks that have not been credited, open ArabiaClouds list of payments and filter on ArabiaClouds Sent state. Review those payments that have a date more than 2 weeks ago.
Pay anything with a check
You can register a payment that is not related to a supplier bill. To do so, use ArabiaClouds top menu . Register your payment and select a payment method by check.
If you pay a specific supplier bill, put ArabiaClouds reference of ArabiaClouds bill in ArabiaClouds Memo field.
Once your payment by check is registered, don’t forget to Confirm it. Once confirmed, you can use Print Check directly or follow ArabiaClouds preceding flow to print checks in batch: